These terms and conditions apply to all our requests and bookings, unless otherwise specifically agreed with us in writing.
1. PAYMENTS
A minimum 30% non-refundable deposit payment is required at the time of booking. In cases where an unusually large portion of the trip includes supplier bookings with less flexible cancellation terms, we will ask for a higher deposit.
The remaining balance amount is payable at least 30 days before the trip start date.
2. CANCELLATIONS
In the event of a customer trip cancellation (for any reason), we charge cancellation fees as per the following logic:
- 30 days or more before the trip: Equal to the deposit
- 29 days or less before the trip: Equal to the deposit plus a proportionate charge for any additional cancellation fees applied by our suppliers
Partial trip cancellations incur partial cancellation fees as per the same logic.
With the above flexible refund structure, where the final cancellation cost depends largely on our suppliers, we are almost always able to minimise cancellation costs as compared to more fixed and predictable refund schedules. Therefore please be patient while we process your cancellation before confirming the final fee or refund applicable.
You are always entitled to a full refund for any part of your trip which is cancelled by Iceland Offbeat or our third party suppliers, irrespective of the reason. We are however not under any circumstances liable to additional compensation beyond the paid price for the cancelled services.
Please note that the cancellation fees may vary for certain customised trips. In such cases, your specialist will specify the cancellation fees prior to booking.
3. POSTPONEMENTS
In the event of a customer trip postponement (for any reason), where the old trip is cancelled but re-scheduled to a new trip on future dates, we charge a 10% standard postponement fee plus:
- A proportionate charge for any cancellation fees applied by our suppliers on the old trip
If the new trip turns out more expensive:
- We charge the price difference
If the new trip turns out less expensive:
- We apply partial cancellation fees and then refund the remaining price difference
With the above flexible postponement structure, we offer our customers a relatively affordable postponement option (more attractive than cancelling) while at the same time retaining complete consistency with full and partial cancellation.
4. PRICES
Our prices are always quoted as packages, with one total amount for the trip. Our package prices are carefully calculated based on confidential supplier prices, other input costs, exchange rates and assumptions made at the time of publishing the itinerary.
Although we strive to honour all our price quotes, sometimes clear mistakes or changes of assumption require us to re-calculate prices for non-confirmed trips.
Sold trip prices are considered fixed and final. Customers who have already paid at least a deposit towards their trip can consider their prices locked in, except in the event that a very clear pricing mistake has been made in which case we reserve the right to adjust a sold trip's price up or down.
5. ITINERARIES AND WEBSITE INFORMATION
Itineraries and other details are published in good faith as statements of intention only and reasonable changes in the itinerary and related items may be made where deemed necessary or advisable by Iceland Offbeat.
The information contained in Iceland Offbeat’s brochures, itineraries, and website is, to the best of Iceland Offbeat's belief, correct at the date of publishing.
6. CONTACT
You will receive a full itinerary with relevant contact details from us, including a telephone number you can dial to reach a Iceland Offbeat's representative while in Iceland.
7. AVAILABILITY
All bookings are subject to availability. If after receiving a booking from you a part of the holiday turns out to be unavailable, Iceland Offbeat will take the following action, bearing in mind the expected quality standard and intended purpose of your holiday:
a. Attempt to book a comparable service as a replacement
b. If a comparable service is unavailable, re-adjust your itinerary to the extent necessary
c. If the holiday experience you were promised when you booked cannot be matched, we will promptly inform you and refund as appropriate.
8. TRIP CHANGES, CANCELLATION, POSTPONEMENT OR DELAY
Iceland Offbeat reserves the right to:
a. Modify any aspect of the holiday;
b. Cancel or modify any routes within the holiday or objectives set out in the itinerary;
c. Substitute different or equivalent routes within the holiday in place of cancelled or modified routes; or
d. Postpone, cancel or delay (either in relation to departure or arrival times or duration) any such aspect of the holiday if, in the absolute discretion of Iceland Offbeat or any of our third party subcontractors, it is necessary to do so.
It is our policy to fully refund all parts of your holiday that are cancelled by us or one of our third party subcontractors, as we would like you to only pay for services provided. However if any such change, modification, cancellation, postponement or delay, whether before or during the holiday, necessitates additional costs (including accommodation, flights or ground transportation) to be charged, you agree that you will pay these additional costs as reasonably required by Iceland Offbeat.
9. EXCLUSIONS FROM PRICES
Without limitation, the following are excluded from our prices:
- International flights
- Personal travel insurance
- Visa, passport and vaccination charges
- Extra meals, transport costs, accommodation costs and other expenses not included in the itinerary
- Laundry, postage, personal clothing, medical expenses and items of a personal nature
- Emergency evacuation and / or emergency search charges
- Additional expenses caused by delay, accidents or disruption of planned itineraries
- Tips, on-board beverages and excess baggage charges
10. INSURANCE
We do not provide any insurance as part of our services. It is your own responsibility to ensure that you are adequately covered. In particular, although we take our schedules very seriously and do everything we can to ensure dropoff at the correct time & place for all participants, we do not take responsibility for missed flight or cruise ship departures due to unexpected delays in our tours.
We do not offer any special cancellation terms related to COVID.
We strongly recommend that you make sure you have adequate travel insurance for your holiday.
11. VISA, PASSPORT, VACCINATIONS AND OTHER TRAVEL REQUIREMENTS
It is entirely your responsibility to make all necessary travel arrangements prior to your departure including obtaining proper identification as required by the Icelandic authorities, compliance with visa requirements, obtaining relevant medical advice and vaccinations and a driving license valid for Iceland in case of a self-driving tour.
Iceland Offbeat accepts no responsibility whatsoever and you will not be entitled to a refund in the event that these matters are not dealt with prior to your departure, or if you are denied boarding or entry on any basis, including without limitation, improper documentation or failure to provide information.
12. HEALTH, FITNESS AND CLOTHING
Iceland Offbeat accepts no responsibility whatsoever for your inability to participate in any part of the holiday or activity due to inadequate health and fitness levels or unsuitable clothing.
Holiday participants are responsible for ensuring that they have the level of fitness and health required by the specific activity especially when involving outdoor adventure activities.
Participants are also responsible for ensuring that they are suitably dressed in view of the weather and the activity. We recommend being prepared for unpredictable weather and bringing with you a good wind-proof/water-proof jacket, warm clothing, thermals and good shoes. Poorly dressed participants may, at Iceland Offbeat's sole discretion, be denied participation in activities where their lack of preparation might otherwise be deemed to endanger their own safety and/or the experience of other activity participants.
13. COMPLAINTS AND RESOLUTION
Any complaint arising out of your holiday must be brought to the attention of Iceland Offbeat within 24 hours of the cause of the complaint.
If your complaint is not satisfactorily resolved and you wish to pursue the matter on return from your holiday, you must submit your written complaint to us within 14 days of your return.
Iceland Offbeat will not be liable in relation to any complaint or problem if you fail to notify us during the holiday or upon your return, strictly in accordance with this condition.
14. FORCE MAJEURE
If Iceland Offbeat is prevented (directly or indirectly) from performing any of its obligations under this agreement by any of the following reasons: act of god, strikes, trade disputes, fire, breakdowns, interruption of transport, government or political action, acts of war and terrorism, inclement weather, snow or icy conditions, conditions that are otherwise likely to be hazardous or dangerous, government travel warning or advice, real or perceived health risk, acts or omissions of a third party that prevents the holiday or the aspect of the holiday part being undertaken in accordance with your booking or for any other cause whatsoever outside Iceland Offbeat's reasonable control, Iceland Offbeat will be under no liability whatsoever to you.
In such case Iceland Offbeat reserves the right to substitute different or equivalent routes within the holiday in place of cancelled or modified routes, or postpone, cancel or delay (either in relation to the departure or arrival times or the duration of the holiday) any such aspect of the holiday and may, at its option, by written notice to you either cancel the activity or take any other action as specified in condition 6.
In the event of any change, modification, cancellation, postponement or delay under this condition, you acknowledge that you will have no right of refund of the holiday price (whether in whole or in part) and no right to claim compensation for any injury, loss or damage or other additional expenses incurred by virtue of the change, modification, cancellation postponement or delay.
If any such change, modification, cancellation, postponement or delay under this condition whether before or during the holiday, necessitates additional costs (including accommodation, flights or ground transportation) to be charged, you agree that you will pay these additional costs as reasonably required by Iceland Offbeat.
15. DISCLAIMER
You accept that:
a. Iceland Offbeat acts as a booking agent for third party subcontractors and accepts no liability for the acts or omissions of those third party subcontractors; and
b. Iceland Offbeat will not be liable for any breach of any law by any person with whom you travel on the holiday; and
c. You may not rely on any representations concerning the holiday made by Iceland Offbeat, which are not contained in these conditions.
16. RELEASE AND WAIVER OF LIABILITY
In requesting and making a booking:
a. You release Iceland Offbeat and its officers, employees, agents, licensees, subcontractors, guides and other representatives (all of whom are collectively referred to as “Iceland Offbeat, its employees, agents and suppliers”) from all financial or economic cost, liability, loss or damage or damage to or loss of your property incurred or suffered by you directly or indirectly during the course of the holiday. Iceland Offbeat shall not be liable for personal injury, illness or death unless caused by the negligence or wrongful act of Iceland Offbeat, its employees, agents and suppliers; and
b. You waive any claims you have, or may at any time have, against Iceland Offbeat, its employees, agents and suppliers and you agree not to make any claim against or seek any compensation from Iceland Offbeat, its employees, agents and suppliers in respect of any personal injury, illness or death suffered by you (unless such death or personal injury is caused by the negligence of Iceland Offbeat, its employees, agents and suppliers) or damage to or loss of property sustained by you as a result of your participation in the holiday.
If, despite the release and waiver given under this condition, Iceland Offbeat is found to be liable for damages to you, you agree that the maximum amount of such damages will be limited to the price paid for the holiday (provided that any losses relating to death or personal injury arising from the negligent acts of Iceland Offbeat, its employees, agents and suppliers will not be limited). Any damages or compensation are further limited by the Warsaw Convention as amended by the Hague protocol 1955 (air), the Athens Convention 1974 (sea), and the Paris Convention 1962 (hotel accommodation).
In the event that Iceland Offbeat makes any payment to you in respect of any damages claim brought by or on your behalf, you must assign to us or our insurers, as Iceland Offbeat requires, all your rights to pursue any third party and you must provide all reasonable cooperation to us and our insurers in relation to the pursuit of any claim.
17. CONTRACT
This contract (including all matters arising from it) is exclusively subject to Icelandic law.